The Priority Industrial Package includes:
Priority’s Financials module is a complete, comprehensive financial system, supported by advanced technology, and capable of carrying out every day financial transactions easily and efficiently. The system allows for full multi-year continuity of accounts. It can maintain financial data for several companies simultaneously, as well as create links between them (consolidated reports).
Accounts may be maintained both in the local currency and a second currency of your choice. Foreign currency accounts can also be managed in a third currency. The system offers a large spectrum of balance sheet, P&L and trial balance reports, which can be run by either transaction date or reference date. Such statements can be obtained in local currency, the second currency and/or with linkages to a price index. In addition to the wealth of available reports, the Financial Statement Generator provides the capability of designing and producing customized statements, with a variety of structures, criteria and sorting methods determined by the user.
The strongest advantage of Priority’s Financials module is its direct link and integration with the rest of the modules. Any relevant transactions carried out elsewhere in the system are expressed directly and immediately in the Financials module.
CRM / Sales & Marketing
Priority handles the entire marketing and sales process — from the initial receipt of information regarding a potential customer, to the management of telemarketing activities and the recording of price quotes for a temporary customer (lead), to the conversion of a lead into an actual customer with an A/R account (opened automatically in the Financials module). Once a lead becomes a regular customer, orders can be placed and goods can be shipped.
There is a strong connection between the Marketing & Sales module and its neighboring modules. For instance, the marketing staff can check for part availability and pricing in order to develop marketing materials and offer price quotations to a prospective customer. In fact, all of this information can be accessed directly from within the marketing-related form the user is currently working with. Similarly, a sales representative can check for part availability or check on the progress of a work order intended for a specific sales order. In addition, production planning and purchase planning are executed on the basis of sales orders. Goods are prepared for shipment and shipped, which in turn, automatically updates order balances. Invoices are produced and sent to the customer on the basis of the pricing terms designated in the order or the shipping document.
The Priority system supports the entire purchasing process — from the creation of purchase requisitions (recommendations), to the opening of requests for quotes from vendors, to the recording of received quotations, to the opening of purchase orders, and finally to the receipt of goods and their billing.
The Purchasing module enables the purchasing manager to receive on-line updates regarding the ramifications of his/her decisions upon the projected balances of materials in inventory. That is, the purchasing manager decides, together with the vendor, on quantities to order and due dates based on demands to acquire a specific part (possibly even several demands for different dates) and a variety of related factors (e.g., lead time). In light of existing orders, unmet demands and the like, the system displays projected balances for the item. In addition, the dates of various milestones along the supply path are displayed — or example, the parts due date (ship date), receipt date (arrival date), and on-hand date (the date that it is available for production, after all inspections have been completed).
Priority’s Purchasing module is linked to the Inventory, Financials and Production modules. This linkage allows the purchasing manager to view the sales order and/or demand for finished goods that serves as the basis for the purchase requisition. Later on in the process, you can record the receipt of materials into inventory against purchase orders (reducing the order balance) and, finally, check that the itemised quantities in the vendor’s invoice match received quantities.
The Inventory module allows for firm control and detailed tracking of inventory on all levels, including plant-floor inventory. The module supports the management of raw materials as well as manufactured goods; of warehouses and bins both within and outside the organization (including control over the flow of materials and processed parts to and from a subcontractor); and full inventory tracing, from the moment of receipt into the warehouse. Quality assurance features include the recording of laboratory test results, the methodical handling of malfunctions and the complex analysis of inventory that provides a continuous flow of pertinent administrative and financial information.
In a manufacturing environment, Priority provides an up-to-date picture of WIP (plant-floor inventory), including inventory of kit components that have been issued to work orders but have not yet been used. In most other computerized systems, the entire quantity of material that has been issued to a kit “disappears” from inventory as soon as the issue is recorded to the work order. Quite a bit of time may elapse before the material is utilized in production. During this period, the material is on the plant floor, but there is no indication of its existence in inventory balances. In Priority, this inventory always remains in sight.
Priority offers two major features of inventory control which computerized systems generally have difficulty providing:
- It eliminates the need to “freeze” the recording of new transactions for the duration of an inventory count and subsequent inventory adjustments.
- It manages inventory balances per part according to: catalogue number, warehouse, bin, work order/raw material lot/vendor lot, status representing product quality or signifying that the part has been allocated to a specific customer) and production step (in the case of a partially processed part).
Priority offers various degrees of control over production, from which you can choose in keeping with the needs of your work place:
- Production without system planning: You manually open work orders and create an issues plan. Issues to kits will be created on the basis of work order quantities and the bill of materials.
- MRP (materials requirement planning): Work orders and the issues plan are opened automatically without regard for production capacity.
- Kanban: Configuration of the system allows for the use of Kanban principles for managing stock levels at whatever stage of the production process you find it relevant.
- Finite and infinite capacity scheduling (the latter is designated per work cell), taking into consideration production constraints, material and tool availability and the like. This process is complex and requires various definitions: the volume and availability of resources needed for each operation (both time and output), setup operations, production capacity and the like. The result will be: a detailed work plan (with minute-by-minute scheduling), an issues plan for each step of production, and automatic opening of work orders.
- Mixed: Another possibility is to utilize finite and infinite capacity planning solely for simulative purposes, and use MRP to create work orders and as the basis for purchase planning.
The above methods afford you firm control over work in progress (including manually opened work orders and rework), enabling you to keep track of the various steps of production. They further allow you to take WIP into consideration when planning production and material needs.
This module provides management of the human resource within your organization as well as the more administrative aspects of business.
Priority keeps details for all contacts associated with suppliers, customers or business partners, and can categorize them according to their job function. This allows transactions and documents sent to your suppliers and customers to be automatically personalized for the attention of the appropriate individual. Logging of specific communications with individuals within organizations can thus be identified with these contacts.
Due to the complete integration evident throughout the whole of Priority, appointment diaries can be kept and updated for all employees in the organization. These are automatically updated by various parts of the system that need to specify actions for individuals.
The Mail facility within Priority fulfills the three-fold requirements of communication internally, communication externally via e-mail and the provision of workflow via the use of process-based triggers and alerts. Linkage with your e-mail system allows users to receive and read mail whilst logged into Priority and to send external documents to suppliers and customers from within Priority.
A business system should not be just for the operations staff to control their everyday activities. The senior management is in constant need of information to make strategic decisions about the direction of the company. The Priority provides this information by taking the operational data and presenting it in the optimum manner for such senior level decision-making. A number of analysis modules provide reporting for executives in an easy-to-use format.
Ease of use for system users needs to be matched by ease of use for system managers. In an ever-changing business environment, Priority provides the tools to ensure your business system will evolve with the business both in scalability and in breadth of required functionality.
The open nature of Priority allows easy manipulation of system tables, columns, forms, reports, document, menus and procedures. Simple to use and comprehensive integration tools allow data from other applications to be incorporated into Priority with the minimum of programming and end-user effort. User access to elements of the system is managed via the extremely easy to use Privilege Explorer. This allows access restriction and customisation of the user interface for individual user or user group.
The Project Management module provides a comprehensive and detailed approach to project management. You can use it to plan a project, calculate planned costs, report labor and materials per project activity, calculate actual costs, record payments, issue invoices, produce reports and more.
The Human Resources functionality keeps all personnel records and provides tools to assist with record keeping and the processes of HR development, career management and candidate selection. Record access is tightly controlled as with the rest of the system.
TheCustomer Service module assists you in the provision of efficient and effective service to customers. Specifically, it allows you to:
- Maintain a separate catalogue for parts with serial numbers and designate service-related data (e.g., prorate charge, mandatory response time, next servicing date) for such parts
- Track service calls for periodic maintenance and repair of parts (serialised and other)
- Maintain service contracts
- Analyse the quality of customer service.
- Loan Management (Not required)
Within the financials module there is additional functionality for managing loans both into and out of the organisation. As well as managing all the financial transactions associated with such arrangements, it is also an important element of functionality that what-if scenarios can be executed to ascertain the effects on the company of planned loans in the future.